Upcoming event September 16, 2026 15:00 – 16:00 (GMT+3)
Overcoming Workforce, Payroll and Billing Complexity with Business Central for Security & Cleaning Services
Webinar Invitation: Overcoming Workforce, Payroll and Billing Complexity with Business Central for Security & Cleaning Services
Shift plan, timesheet and progress billing: in a security project, these are the three records on which both cost and revenue rest. The plan is set up once in the contract, while the timesheet and the progress billing are created anew every month.
When a shift goes uncovered, can you deduct it from the progress billing? Are you sure that the extra hours requested by the client are reflected in the invoice? At month end, can you see from a single screen which project has not been billed?
At Pargesoft, we invite you to our webinar, where we will cover our Manned Security and Cleaning Services Management solution that brings security and cleaning services operations into Microsoft Dynamics 365 Business Central.
The session will be led by Kaan Altunterim, CEO of Pargesoft, who will address on screen the three points that consume the most effort in this industry.
The bid cost is built in Excel and carried into the contract by hand. When one line is missed, the project is already loss-making before it starts. In the solution, gross salary, employer’s social security contributions, uniform, equipment, training, meal and travel items sit in the contract’s cost analysis sheet as formulas. Gross profit, net profit and the selling price come out of that same sheet.
A shift left uncovered through sickness or leave is filled over the phone, and no record is created anywhere. In the solution, the new assignment is made in the system, a transfer request is raised to the other project’s manager where needed, and the shortfall is deducted as a separate line in the progress billing.
Month-end progress billing turns into days of work for a separate team. In the solution, the invoice proposal and the invoice detail are generated automatically from the timesheet, pass through operational and management approval, and are then either sent to the client as a proforma or raised directly, according to the contract. Which project has not been billed and where the timesheet has drifted from the plan are visible on the same screen.
What Will We Cover in the Webinar?
- Setting up the shift plan in the contract period definitions as position, cost group, time range and headcount
- Collecting site data with the survey form (floor area in m², number of entry and exit points, existing equipment, status under Law 5188) before the bid, and deriving the personnel and shift requirement from it
- Defining the price increase periods and the indexation formula in the contract
- Running the social security registration, risk assessment, training, licence and uniform steps at project start through a template-based checklist
- Entering timesheets according to man, man-day and man-hour project types, assigning the team from the plan to the timesheet, and preventing incorrect entry with the period lock
- Making the new assignment in the system in case of an uncovered shift, leave or sick leave, and raising a transfer request to the other project’s manager where needed
- Carrying overtime, customer-required overtime (CROT), meal and travel variances from the timesheet through to the progress billing
- Mapping progress billing lines to the general ledger accounts and running the approval steps
- Feeding payroll from the timesheet, allocating the cost of staff working on several projects across those projects, and reporting profitability by project
- A short look at the cash-in-transit (SLA pricing matrices, delivery work orders) and alarm monitoring centre (service request, response tracking) modules in the same solution family
- Examples from real project experience
Who Should Attend?
- Companies providing manned security, facilities management and cleaning services
- Operations and planning teams distributing thousands of staff across hundreds of locations on a shift basis and filling the daily shift gap by hand
- Sales, bid and business development teams still building the bid cost and the unit price in Excel
- Finance and accounting teams for whom month-end progress billing has become days of manual work with a separate team
- HR and payroll teams rekeying timesheets into payroll and struggling to allocate the cost of staff working on several projects
- Teams that have to track statutory notifications, training and documentation under Law 5188 at project level
- Companies providing cash-in-transit and alarm monitoring centre services
- Senior managers who want profitability by project, staff cost and contractual risk in one place
- Security and facilities services companies using Business Central or considering renewing their ERP
Speaker
- Kaan Altunterim CEO
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